Accounting + inventoryPayroll & HRIndia + Gulf tax
A ledger that
shows its
working.
Accounting, ERP and payroll on one ledger. Sales, purchases, inventory, banking, payroll and HR all post to the same double-entry books inside this one application, so month end is one set of books rather than a five-tool patchwork to reconcile.
FlowZa reads the document, proposes the entry and cites the line it came from. You approve or correct it, and the correction becomes a rule — so the same invoice never asks the same question twice.
finance.flowza.aiEXTRACTED & MATCHED
Three-way matched against the purchase order and the goods received note before anything posts. Freight was capitalised because your policy puts inbound freight on stock items into cost — a rule that came from a correction you made in March.
The proposal
Entries arrive drafted, not blank
| Account | Description | Debit | Credit |
|---|---|---|---|
| 1400 | Inventory — raw | 3,768.00 | — |
| 1400 | Inbound freight, capitalised | 185.00 | — |
| 2100 | Accounts payable | — | 3,953.00 |
AIHighlighted rows were proposed by FlowZa, with the source line on the document attached to each one. Categorisation runs at 99.8% accuracy across posted transactions; rejecting a row teaches the rule rather than just fixing the entry. Once it posts, the bracket cost moves the item’s Weighted Average Cost, so the stock valuation and the books change in the same breath.
The close
Shorter, because it started earlier
Most of a month-end is catching up on coding and matching that could have happened when the document arrived. When that work is continuous — and when payroll, stock and sales are already on the same ledger — the close is mostly review.
Grey: a typical close spent chasing coding, matching and accruals. Green: the review days that remain once that work runs continuously.
"FlowZa Finance cut our monthly close from 5 days to 6 hours. The AI categorization is eerily accurate and the real-time dashboards have completely changed how our board reviews performance."
Every function, one ledger
Eight parts of the back office.
One line they all post to.
This is the whole argument for the product. Sales does not keep its own numbers and hand them over; payroll does not arrive as a journal someone types up. Each of the eight modules writes onto the same double-entry ledger as it works, which is why the trial balance is a live document rather than a monthly reconstruction.
Read it as plumbing rather than an org chart: eight branches, one line, one set of books. The numbered nodes match the modules below.
- 01Sales & Receivables
- Quote to cash: quotes, orders, invoices, delivery
- Recurring, proforma and B2B/B2C invoicing
- Credit notes and payment allocation
- E-way bills and branded PDF templates
- 02Purchases & Payables
- Purchase orders with partial billing
- Three-way matching: PO, GRN and bill
- Vendor credits and recurring bills
- Bills of entry for imports
- 03Inventory & Stock
- Perpetual inventory with automatic COGS
- Weighted Average Cost valuation
- Serial tracking and multi-location
- Bundles, reorder alerts and warranty
- 04Accounting & Banking
- Double-entry chart of accounts
- Journals, divisions and period locks
- Bank management and reconciliation
- Nightly sub-ledger versus GL drift checks
- 05Payroll
- Salary structures and payslips
- Form 16, ESI, PT, TDS and WPS files
- Overtime, arrears and loans
- Earned Wage Access for on-demand pay
- 06HR Suite (HRMS)
- Recruitment, applicant tracking and onboarding
- Leave, attendance and shift scheduling
- Performance, engagement and timesheets
- Employee self-service portal
- 07Reporting & Analytics
- 40+ financial and operational reports
- Export to PDF, Excel, CSV and print
- P&L, balance sheet, cash flow and ageing
- AI-written dashboard narratives
- 08Documents & PDF
- Seven-tab visual template editor
- Nine presets, including Tally Classic
- Logos, watermarks and QR codes
- Configurable email templates
Compliance
Four countries, and what
each one actually asks for.
Tax engines, statutory payroll filings and country chart-of-accounts packs ship with the product rather than as an implementation project. Here is the coverage, stated as a grid so you can see the edges of it as well as the middle.
| Country | Indirect tax | Corporate & withholding tax | Payroll statutory | Documents |
|---|---|---|---|---|
| India | GST — CGST, SGST, IGST and reverse charge. GST returns on schedule, with the input tax credit ledger tracked as you post. | TDS deducted, tracked and reported through the ledger. | Form 16, ESI, Professional Tax and TDS. | E-way bills. Branded PDF templates, including a Tally Classic preset. |
| UAE | VAT at 5%, applied at the line and carried through to the return. | Corporate Tax at 9%. | WPS payroll bank files. | Branded PDF templates with logo, watermark and QR code. |
| Oman | VAT at 5%, with the country chart-of-accounts pack. | —1 | Social insurance payroll. | Branded PDF templates with logo, watermark and QR code. |
| Saudi Arabia | —1 | —1 | GOSI payroll. | Arabic and right-to-left document templates. |
1 An em-dash means we do not ship it and do not claim it. Saudi Arabia runs on FlowZa Finance today for payroll statutory filings and Arabic documents; the Gulf tax engines cover the UAE and Oman, and further GCC coverage is on the roadmap rather than in the product. Oman has no corporate tax engine. Where a cell is filled, the rule is in the engine — not in a spreadsheet your accountant maintains beside it.
Country packs, not country projects
Each of the four ships with its own chart-of-accounts pack and its own statutory payroll filings. Adding an entity in another of them is configuration and a period of parallel running, not a second implementation.
Multi-currency, revalued
Transactions post in the currency they happened in. Balances in foreign currency are revalued on the rate source you configure, and the revaluation posts as a journal you can open and read like any other.
One entity or a whole group
A group runs on one platform with audit-ready books per entity and role-scoped views on top, so a country controller, the group accountant and an investor each see the same numbers at the depth they are entitled to.
Controls
Books that check themselves
Drift between a sub-ledger and the general ledger is the ordinary way books go wrong: a stock adjustment, a voided receipt, a payroll correction posted one side only. FlowZa reconciles every sub-ledger against its control account nightly and tells you which document caused the difference, in the days when it is still cheap to fix.
Perpetual inventory, automatic COGS
Stock is valued on Weighted Average Cost as movements happen, and cost of goods posts itself on the same transaction that ships the item. Stock and books agree because they are the same event, not two records of it.
Period locks
A closed period stops accepting entries. Anything that arrives late is a dated adjustment in an open period with a reason attached, which is what an auditor expects to find.
An append-only audit trail
Every action is recorded, including the ones the AI proposed and the person who accepted them. Records are soft-deleted and recoverable rather than erased.
| Sub-ledger | Control | Sub-ledger | General ledger | Variance |
|---|---|---|---|---|
| Receivables | 1200 | 1,842,310.00 | 1,842,310.00 | 0.00 |
| Payables | 2100 | 962,455.00 | 962,455.00 | 0.00 |
| Inventory | 1400 | 1,318,204.00 | 1,317,024.00 | 1,180.00 DRIFT |
| Payroll liabilities | 2300 | 214,880.00 | 214,880.00 | 0.00 |
| Tax control | 2400 | 88,190.00 | 88,190.00 | 0.00 |
The flagged line names the document behind it — a stock write-down entered against a period that had already been locked. It surfaces the morning after it happened rather than in the week before a filing, which is the entire point of running the check every night.
How it works
Set up, run, file.
- 01
Set up your organisation
Add your company, your chart of accounts and your team. Then bring contacts, items and history across from Zoho or from spreadsheets with the built-in migration wizard — your existing chart comes over as it is, so opening balances and last year’s comparatives still tie.
- 02
Run the whole back office
Invoice customers, raise purchase orders, track stock, run payroll and manage your people. Every one of those transactions posts to the ledger on its own — no journal to write up afterwards, no month-end upload from a payroll bureau, no stock valuation typed in from a spreadsheet.
- 03
Report and stay compliant
Dashboards update as you work. GST and VAT returns file on schedule from the same postings. Over 40 reports — trial balance, P&L, balance sheet, cash flow and ageing — export to PDF, Excel or CSV, each with a plain-English AI summary of what moved and why, and accountants and investors get role-scoped views instead of a folder of attachments.
Connections
What it plugs into
Money in, messages out, attendance in. These are the connections the product ships with — and the reason a payment or a fingerprint does not need a person to carry it into the ledger.
Biometric devices feed attendance straight into payroll. Zoho import is how most teams arrive.
Security
Who can see what, and what it remembers
MFA and AAL2 step-up
Multi-factor authentication throughout, with step-up authentication at AAL2 in front of the actions that move money or change entitlements.
Role-based access
Granular permissions per role, so a store manager, a payroll officer and an external accountant reach different parts of the same ledger.
Tenant isolation at the database
Row-level isolation is enforced in the database rather than by application code that has to remember to filter.
Append-only audit trail
Every action is written once and kept. Deletions are soft, and recovery is a supported operation rather than a support ticket.
Your data leaves when you ask
Full export on request, and erasure on request. Neither is a negotiation, and neither depends on us building something first.
Questions finance teams ask
Can we bring our books over from Zoho or a spreadsheet?
That is what the migration wizard is for. Contacts, items and history come across, and your chart of accounts is imported as it stands. Most teams take the opportunity to retire accounts nobody has posted to in three years, but that is a choice rather than a requirement of the move.
What happens when the AI codes something incorrectly?
You correct it, and the correction becomes a rule that shows up on the next document from that supplier. Categorisation accuracy across posted transactions is 99.8%, but the number that matters more is that nothing has to post unreviewed: a proposal carries the source line it came from, and whoever accepts it is named in the audit trail beside it.
Do payroll and HR genuinely run in the same place as the ledger?
Yes, and that is the point of buying it. Salary structures, payslips, overtime, arrears, loans and Earned Wage Access sit alongside recruitment, onboarding, leave, attendance, shift scheduling, performance and timesheets, with an employee self-service portal on top. A salary run posts to the ledger as it completes, and statutory files — Form 16, ESI, PT, TDS, WPS — come out of the same run.
We run several entities in several currencies. Is that one platform?
One platform, one entity or a whole group. Each entity keeps its own functional currency, tax registration and chart-of-accounts pack; balances in foreign currency are revalued on your configured rate source; period locks are per entity. Group reporting reads the entities rather than consolidating exports from them.
Which reports do we get, and can the auditors have them?
Over 40 financial and operational reports, including trial balance, P&L, balance sheet, cash flow and ageing, exportable to PDF, Excel, CSV or print. Dashboards carry an AI-written narrative of what changed. Auditors and accountants get role-scoped access to the live books, which is faster for them than a folder of PDFs and harder to get wrong.